Grants and Administrative Support Specialist

July 11, 2026

Other Jobs To Apply

The Grants and Administrative Support Specialist is responsible for monitoring and reporting on federal, state, and institutional grants maintained by the City, with an additional focus on accounting functions, including bank reconciliations and posting journal entries. This position reports to the Accounting Supervisor and the Director of Financial Services. The role requires close collaboration with internal City departments and the third-party grant management company to ensure accurate and timely financial processing. The position is accountable for maintaining full compliance with grant agreements, institutional policies, and applicable accounting standards and regulations. Success in this role requires strong accounting knowledge, exceptional attention to detail, excellent organizational skills, and the ability to effectively coordinate financial and administrative activities across departments.Reconciles bank statements, writes journal entries, researches and corrects errors on the ledger. Assists with submission of grant applications, reimbursement requests and coordinates required documentation and approvals. Maintains comprehensive grant files. Maintains returned checks, and security deposit subsidiary ledgers and others as they arise. Monitors changes in grant regulations and funding agency guidelines; develops and maintains relationships with funding agencies and partner organizations Oversees the digitization of paper documentation. Assists with annual external and single audits and site visits related to grant funding; ensures documentation is complete and accessible. Assists with Accounts Payable and performs general accounting duties during staff absences. Education and Experience: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. Minimum of three (3) years of progressive experience in accounting, grant accounting, governmental accounting, or financial administration (preferred). Demonstrated understanding of GAAP and GASB (preferred) standards. Experience working with a variety of software applications, including ERP systems and project management tools. Or any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities. Licenses and Certifications: Valid Driver’s LicenseIMPORTANT JOB FUNCTIONS: Collaborates with various city departments to ensure proper accounting and financial management of grant funds. Tracks grant expenditures and reimbursements and prepares monthly, quarterly, and annual internal and external reports. Assists in developing city-wide strategies for grant acquisition and compliance. Assists with the preparation of annual financial statements related to grants and restricted funds. Performs other related duties as assigned. MATERIAL AND EQUIPMENT USED: General office equipment. Computer with Microsoft Office Suite, financial software, and grants management tools. LICENSES AND CERTIFICATIONS: Valid Driver’s License

Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

DISCLAIMER